Happy New Year Fellow Pioneer Toastmasters! We started our new fiscal year as of July 1st. I trust that you as well as I will have a great Toastmasters year!
I wanted to talk about scheduling. As everyone knows it takes all of us to make our club and club meetings successful! I am serving again this year as VP of Education. Last year as many may recall and for the new people, how I did the scheduling was I tried to keep the agendas filled in 3 to 4 weeks out. Meaning those roles have names assigned. I want for everyone to have enough notice to know they are speaking for example several weeks out so as to have plenty of time to prepare and yet not so far out that it is hard to plan for it as you don’t know for sure your plans that far out. It is a balance.
I also try to have agendas with Themes assigned 7 to 8 weeks out so if you should want to schedule your self for a role or speech you have that option to do that.
So what I would ask is go into our website (Free toast host) ideally weekly but for sure every few weeks and review what is coming up for you and plan accordingly to fulfill you roles. If you know. you are going to be absent any given week go in there and mark yourself as not attending that week. What that does is let me know you won’t be there and out also will not allow me to schedule you as it removes your name from the list!
In conclusion what I would love to see in our club is a culture of taking on these roles when assigned either by yourself or by me and taking responsibility for them. For example if somthing changes and you can’t make a meeting, ask your fellow toastmasters to help you put and take it for that week.
So we talked about scheduling = 3 to 4 weeks out, Open agendas where you can assign yourself 7 to 8 weeks out. When you know you are going to be absent marking the agenda as such. Taking responsibility for your roles. I look forward to an amazing year here in Pioneer Toastmasters!
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